Job Title:STAFF ASSISTANT, G5
Department/ Office:
United Nations Environment Programme
Duty Station:
NAIROBI
Posting Period:
17 December 2012-16 January 2013
Job Opening number:
12-ADM-UNEP-26040-R-NAIROBI (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations
system's designated entity for addressing environmental issues at the global and regional level.
Its mandate is to coordinate the development of environmental policy consensus by keeping
the global environment under review and bringing emerging issues to the attention
of governments and the international community for action. This post is located in the
UNEP, Executive Office in the Office for Operations at the Nairobi duty station. Under the
direct supervision of the senior administrative officer, the incumbent will perform
the following:
Responsibilities
1. Performs under minimal supervision, the full range of office management and administrative support functions, providing direct assistance to the Senior Administrative Officer and other staff in the OFO responsible for Human Resources issues.
2. Assist in the on-line preparation of SSAs, travel arrangements, classification forms and inputting assessments and other information in Inspira.
3. Maintains liaison with the Executive Office and with senior officials regarding on-going HR and administrative matters.
4. Prepares and processes confidential information with discretion and assists in the development of office systems and procedures.
5. Follow-up on actions assigned to the HR Unit in the Correspondence Tracking System.
6. Provide assistance in the coordination of meetings, training and other special assignments.
7. Attend meetings and interviews, prepare minutes and monitor follow-up activities.
8. Assist in the preparation of presentation materials on HR issues and statistics using appropriate technology/software.
9. Assist in responding to requests for information.
10. Undertake other duties as assigned.
Competencies
Professionalism- Commitment to quality performance, demonstrated use of initiative and ability to interpret and apply rules. Ability to research, select, organize and summarize information required for the directorate. Ability to manage processes, conscientious and efficient in meeting commitments; Show pride in work and achievements; observe deadlines and achieve results; show persistence and motivation when faced with difficult problems or challenges; remain calm in stressful situations.
Communication- Speak and write clearly and effectively; listen to others, correctly interpret messages from others and respond appropriately; ask questions to clarify, and exhibit interest in having two-way communication; tailor language, tone, style and format to match audience; demonstrate openness in sharing information and keeping people informed.
Teamwork- Work collaboratively with colleagues to achieve organizational goals; solicit input by genuinely valuing others’ ideas and expertise; willing to learn from others; place team agenda before personal agenda; support and act in accordance with final group decision even when such decisions may not entirely reflect own position; share credit for team accomplishments and accept joint responsibility for team shortcomings.
Planning and Organizing- Develop clear goals that are consistent with agreed strategies; identify priority activities and assignment; adjust priorities as required; allocate appropriate amount of time and resources for completing work; foresee risks and allow for contingencies when planning; use time efficiently.
Education
Completion of secondary school is required. Additional information systems or related field training is an asset.
Work Experience
A minimum of five years working experience is required. Experience working in the UN is an added advantage.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.
Assessment Method
Evaluation of qualified candidates will include an assessment exercise which may be followed by competency-based interview.
Special Notice
Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station.
Passing the Administrative Assessment Support Test (ASAT) at Headquarters or an equivalent recognised locally-administered test at a United Nations Office is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
How to Apply:
https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=26040
Deadline: 16th January 2013
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