Jobs at UN Kenya - Finance Assistant

Job Title: FINANCE ASSISTANT, G7
   
Department/ Office:
   
United Nations Office at Nairobi
   
Duty Station:
   
NAIROBI
   
Posting Period:
   
17 December 2012-16 January 2013
   
Job Opening number:
   
12-FIN-UNON-26135-R-NAIROBI (X)
   
   
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 
Org. Setting and Reporting
   
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). The post is located in the Treasury Services Unit within Accounts Section of Budget and Financial Management Service, Division of Administrative Services, UNON.
   

   
Responsibilities
   

   
Under the supervision of the Chief, Treasury Services Unit, the incumbent will perform the following duties:
1.  Bank Accounts Maintenance and Reporting:
•  Day-to-day liaison with UNON, UNEP and UNHABITAT banks on global basis to enhance efficiency, improved turn-around times and accuracy, reduced fees, resolve problems etc.
•  Monitor cash flows across UNON, UNEP and UNHABITAT. Prepare and distribute monthly cash flow statements for the three organizations along with an analysis of key movement.
•  Maintain and update all bank accounts details and signatory panel in collaboration with originating offices. Establish new bank accounts and close redundant bank accounts as required in collaboration with originating office and Chief, Treasury Services Unit.
•  Verify all payment and downloads daily the electronic bank statement from the banking software and distributes the same to staff members.
2. Management of Cash Management Sub-Unit:
•  Supervise disbursement and coordinates the timely processing of cash received , ensuring that all cheques, cash and travellers’ cheques  are deposited with the relevant banks and also maintain safe custody of all cheques, cash and travellers’ cheques.
•  Review all deposit documents in the system and ensures that all receipts vouchers are issued in a timely manner.
•  Monitor daily the exchange rate and prepares monthly exchange rate report with recommendation to the Chief, Treasury Services Unit.
•  Perform other related duties as assigned.
   

   
Competencies
   

   
•  Professionalism: Understanding of and proven ability to work with accounting/finance principles in general and UN financial rules and regulations in particular. Motivated by professional rather than personal concerns, conscientious and efficient in meeting commitments, observing deadlines and achieving results, as well as ability to remain calm in stressful situations.
•  Client Orientation: Ability to establish and maintain productive partnerships with clients by gaining their trust and respect. Ability to identify a client's needs and match them to appropriate solutions and be able to meet timeline for delivery of services. Demonstrated openness in sharing information, keeping clients informed and ability to write/speak in a clear and concise manner.
•  Planning and Organizing: Ability to identify priority activities and assignments, adjust priorities as required and allocate appropriate amount of time and resources for completing work.
•  Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Has a well established sense of accuracy.
   

   
Education
Completion of high school education is required. Course work/training in field of accounting and finance or directly related fields is required. Passing of United Nations Administrative Support Assessment Test (ASAT) desirable.
   

   
Work Experience
 
A minimum of 10 years of progressively responsible experience in accounting, finance or related area required.
   

   
Languages
   
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of a second UN language is desirable.
   

   
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
   

   
Special Notice  
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
   

   
United Nations Considerations
 The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
   

   
No Fee
   THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
   
 How to Apply:
https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=26135&



Deadline: 16th January 2013