Secretary at European Union Delegation of the European Commission

Job Title: Secretary

Company: European Union Delegation of the European Commission

Job Location: Nairobi Kenya

Responsibilities:

• Reviewing project documents and assisting in the preparation of contractual documents and correspondence.
• Preparing and maintaining information on the status of programme implementation.
• Assisting in encoding contract data in the Common Relex Information System (CRIS)
• Assisting with the preparation of regular and ad hoc reports.
• Monitoring programme activities, reports and expenditure.
• Liaising with project implementing partners
• Managing the flow of information, communication and technology.
• Support the Head of Section in the management of the section processes e.g preparation and update of leave, missions and trainings
• Support the organisation of section meetings - agenda, document distribution, and minutes.
• Filing and keeping a systematic record of all projects, correspondence and other files.
• Maintaining an updated database of projects and maintaining a documentation library.
• Liaising with Finance and Contracts on the timely processing of payments, budget amendments and riders.
• Drafting, transcribing and processing memos, faxes and other correspondence.
• Providing logistics support to missions/trainings including making the necessary travel and accommodation reservations and appointments.
• Any other duties assigned by the Head of Section and the Special Envoy.

Qualifications required

• Secondary Education Certificate and Secretarial diploma
• A minimum of five years in secretarial employment
• Basic knowledge of bookkeeping, accounting and administration
• Computer literacy and thorough knowledge of MS Office (in particular Word and Excel)
• Ability to maintain positive ‘working relationships with colleagues and partners in a multi-cultural environment
• Ability to identify needs and constraints, to set priorities and meet deadlines under pressure
• A sense of initiative and an ability to work independently
• A high degree of integrity and the ability to deal with confidential information
• English proficiency.
• Knowledge of Somali language will be considered an asset.

How to Apply:

Applications and detailed CVs of interested candidates should reach the Delegation by email: somaliamission@eeas.europa.eu or
The EU Special Envoy to Somalia
Delegation of the European Union in Kenya
Union Insurance House, Ragati Road
PO Box 30475, 00100
Nairobi, Kenya.

Application Deadline: 27th Sept 2013

Only shortlisted candidates will be contacted