Job Title: Field Coordinator, Dadaab and Garissa, Kenya
Closing Date: Sunday, 13 January 2013
Dadaab
We are looking, for our delegation in Kenya, for a
Field Coordinator Kenya
Position Start Date: the 1st of February 2013
Duration: 12 months
Location: Dadaab and Garissa - North-Eastern Province
Supervisor: Country Representative Kenya
Contractual conditions:
Swiss salaried contract 3 904 Chf (~3 226€) < > 5 057 Chf (~4 180€) / month according to experience x 13, Holidays: 25 days per year+ R&R system including 5 days every 8 weeks. Local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight. Details of conditions and advantages
Context & Background:
Terre des hommes (Tdh) programme in Garissa County operates in two main target areas: Dadaab complex and surrounding areas (with a range of child protection services) and rural areas in Lagdera District (with an integrated health and nutrition/child protection/WASH intervention).
General Responsibilities: Overall operational responsibility for Tdh intervention in Garissa county, under the direction of the Country Representative (Director) and with the support of the senior management, including the oversight of administration and security with the support of the Administration Officer and the Logistics Manager. Tdh HQ itinerant delegates fulfil punctual support mandates as agreed between the Emergency Desk Officer and the Country Representative.
Main responsibilities:
Line Management :
To supervise the Health Programme Manager, Child Protection Programme Manager, Wash Programme Manager, Administrator, Logistics Manager and additional expatriate resources posted in Garissa County
Programme Strategy and planning:
To design strategies and objectives for improved support to beneficiaries, in collaboration with the Country Representative
To participate in the review of the strategy for Tdh in Kenya
To participate in the development of new proposals for funding and advise on their technical soundness and financial feasibility
Programme management:
To oversee the implementation of Tdh programme in Garissa County in accordance with multiple objectives, activities and targets outlined within donor proposals, in line with programme budgets
To follow and ensure respect of programme action plans; facilitate exchange and troubleshooting; follow up on Country Representative's orientations
To monitor expenditures, budgets, track activities expenses, make recommendations, and ensure that appropriate action is taken in a timely fashion, In collaboration with the Administrator and the Managers
To work with the Administrator and the Logistics Manager to ensure that the Garissa County programme receives adequate support and operate in line with Tdh's and donors' policies, procedures, and standards
To manage programming aspects of the Garissa County operations in line with Tdh and donors' standards
Corporate Policies, Management Systems and Procedures:
To adhere to and contribute towards promoting Terre des hommes' Charter, Code of Conduct and Operating Principles
To ensure the implementation of transparent administrative procedure s, as defined in Tdh Regulations
To ensure that established child care practices comply with Tdh standards, in collaboration with the Child Protection Programme Manager
Monitoring and evaluation:
To support programme managers in devising and implementing a monitoring and evaluation system to evaluate programme results and make recommendations for future programme directions
To ensure regular monitoring of activities in collaboration with the programme managers
To monitor and evaluate monthly programme progress and make recommendations in coordination with the Country Representative
To ensure follow up on technical remarks in collaboration with the Kenya team and the HQ Emergency Desk Officer and resource persons
To facilitate the external evaluation as required by management and integrate recommendations in work plans
General Administration and Logistics:
To maintain signatory schedule for purchase and payment authorisations
To review monthly budget vs. actual reports in order to orient future budgetary expenditures and allocations in collaboration with the Administrator in Garissa and in coordination with the Admin/Finance Manager and the Country Representative
Capacity building:
To evaluate staff capacity and make recommendations for delivery of trainings utilising internal or external resources in cooperation with the Managers
Human resources management :
To work with the Managers to encourage and empower national staff
To ensure compliance with the requirements of the Kenyan Labour Law In collaboration with the Administrator and under the supervision of the Country Representative and the Admin/Finance Manager
To lead and manage staff, encouraging effective team work and providing supervision and guidance, especially on issues related to cross-sectoral collaboration, and harmonizing approaches
To assure the planning of annual leave and R&R for expatriates and Nairobi sourced staff working in Garissa County under the supervision of the Country Representative and the Admin and Finance Coordinator
To ensure regular performance appraisals of directly supervised staff, encourage personal development plans, and assist in the identification of training needs
To organise, maintain, and support a 'back up' system for key Tdh staff for coverage during work absences
Security:
To supervises the regular update of Tdh Kenya Security Plan by the Logistics Manager and ensures implementation of it by all staff in collaboration with the Country Representative
To receive primary indications for security matters from the Logistics Manager and from a variety of other sources (INGOs, UN agencies, staff, beneficiaries) and share relevant information with the rest of the Kenya team
To supervise and act as back up for the Logistics Manager for security matters
To receive from and provide to the Logistics Manager regular security updates
To make recommendations to the Country Representative regarding security issues, including security level, hibernation and/or evacuation plans
Coordination:
To facilitate coordination among key staff members of Programmes, Administration and Logistic teams
To organise internal coordination meetings and workshops for cross-departmental issues and planning purposes
Representation:
To ensure overall Tdh coordination with UN agencies and government in Garissa County, including the sharing of information and reporting
To guarantee that all formalities required by the government at County level are prepared properly, kept up to date, and presented punctually In coordination with the Country Representative and the Administrator
To attend or delegate attendance to appropriate external meetings, both general and sector, in order to ensure Tdh's aims and activities are shared with partners
To network with other NGOs and entities in the interest of information sharing and best practices
To act as the local Tdh focal point for monitoring visits and local queries posed by donors
Reporting:
To use field perspective, integrate context assessment of Garissa County into reporting and communications; identify geopolitical trends and indicators which may impact programme activities
To coordinate, and elaborate institutional donor reports for submission to the Country Representative
To ensure timely submission of monthly Situation Reports by managers
To produce and submit to the Country Representative a monthly situation report integrating the information collected from the Situation reports form Mangers
Child protection policy:
To commit to respect Tdh Risk Management Policies including: Child Protection Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy
To commit to ensure the best implementation possible of the Tdh Risk Management Policies in Kenya
To commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies
Required Profile :
5 years experience in humanitarian field, experience in Africa is an added value; especially in the Child Protection driven interventions
Good skills in project cycle management; reporting and analytical skills and experience; familiarity with donors' procedures is an added value
Competences and skills at operating in complex contexts; including: management of human resources ; programme management (especially related to displacement's situations); security and administration; including representation skills and analysis
Excellent command of English (written and spoken), French and Swaili is an added value
Team leader; at ease at managing security situation; good negotiation skills
Unaccompanied position
How to Apply:
Procedure: We will only consider complete online applications corresponding to the required profile.
Your application must include a complete CV and a covering letter.
If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection .
If you face difficulties in applying online, please contact our HR department: rh@tdh.ch
The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.
How to apply:
We will only consider complete online applications corresponding to the required profile: http://www.tdh.ch/en/jobs/285
Deadline: 13th January 2013
